Climate HQ is Hiring for Earth Week 2025

🌍 Now Hiring! Climate HQ Events & Earth Week Coordinator! 🌱 SF State students passionate about climate justice and eager to gain hands-on experience in event planning are encouraged to apply for this paid internship for Spring 2025. In this role, you’ll work closely with campus partners to coordinate Earth Week 2025, organizing events like panel discussions, art showcases, and a film festival. Join us in creating impactful, educational experiences for our 3rd Annual Earth Week Celebration. Apply by December 1st to help lead the way toward a more sustainable future!

You will need a Handshake account to fill out our application.

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Job Details Below:

Title: Climate HQ Events & Earth Week Coordinator 

Compensation: $20 per hour for undergrad students; $25 per hour for graduate students

Hours: 10-15 hours per week (possibly more if there is need and you are available); up to 20 hours during Earth Week (April 21st - 25th)

Work Location: Hybrid (remote and on-campus)*

Internship Duration: This internship takes place during the Spring 2025 Semester. Must be an enrolled SFSU undergraduate or graduate student at this time. 

Number of Positions: 1

Important dates: 

• December 1: Applications due
• December 13-17: Interviews via Zoom
• Jan 20: Selected candidate notified
• Jan 27: Internship begins
• April 21-25, 2025: 3rd Annual Earth Week Celebration

Application Screening Process: Applications will be considered on a rolling basis. We encourage submitting your application materials as early as possible! 

*Note on Hybrid Work: Much of the work in this role can be done remotely; however, the job requires that you be available to work from and meet on campus as needed. 

The job also requires that you be physically on campus to help oversee events during Earth Week 2025, so your schedule will need to be flexible during the week of April 21-24 (though we understand that there are obligations you may not be able to reschedule). If hired, we will be happy to provide letters to your professors and/or other employers requesting they make accommodations for the week of April 21-24, although this does not guarantee that they will oblige. 

DISCLAIMER: If you are offered the position and choose to accept it, you can begin working as early as Jan 27, 2025. However, please be aware that due to the onboarding process at SFSU, it can take up to 2 months to process you in our payroll system. Compensation will be retroactively applied for any previous hours worked once you are fully integrated into our ADP system.

If you are comfortable with this disclaimer and choose to apply, we warmly welcome your application. Please feel free to ask any questions about this during the interview process.

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ABOUT CLIMATE HQ

Climate HQ was established in 2022 to empower and prepare SF State's diverse students, staff, and faculty to become climate justice leaders on campus and in our communities. By actively advancing climate justice both within California and beyond, we strive to create a global impact in addressing climate challenges and fostering just and sustainable solutions.

Guided by our core value of climate justice, Climate HQ is investing in people and communities across the university. Together with our student, program, faculty, and department partnerships, we are training student leaders, producing empowering events, and building networks and connections to address our most pressing climate impacts and challenges.

ABOUT EARTH WEEK 2025

Our 3rd Annual Earth Week Celebration will take place Monday, April 21st through Thursday, April 24th, 2025. It is a week full of educational, creative, and interactive events hosted jointly by Climate HQ and the Environmental Resource Center (ERC) student leaders. 

During Earth Week 2025, we will host panel discussions, art, music and entertainment, a green film festival, student mixers, a job fair, and many other events and activities that are designed to provide students, faculty, staff, and communities outside the university meaningful opportunities to get involved in the fight for climate justice and to celebrate the diversity of the climate movement. 

JOB DESCRIPTION: Climate HQ Events & Earth Week Coordinator

As the Events & Earth Week 2025 Coordinator you will assume a pivotal role in helping Climate HQ in the development and coordination of our 3rd Annual Earth Week Celebration scheduled to take place from Monday, April 21 to Thursday, April 24, 2025, including our 3rd Annual Climate & Justice Film Festival on the evening of Thursday, April 24.

Your job as the Earth Week 2025 Coordinator will be to help plan, organize, schedule, and oversee these daily events. Duties include but are not limited to: 

• Outreach to student groups
• Managing recruitment and scheduling for student musicians
• Managing the internal calendar for Malcolm X Plaza (MXP) events
• Communicating and coordinating with campus stakeholders and outside organizations
• Creating, designing, and distributing publicity materials
• Attending weekly planning meetings and providing updates to the Climate HQ Annual Events Committee
• Working closely with the Environmental Resource Center (ERC) student leaders
• Being onsite during Earth Week to oversee the smooth operation of these events
• And bringing your own creative visions to the planning of these events!

MORE DEFINED ROLES & RESPONSIBILITIES FOR THIS POSITION

1) Event Planning and Coordination:

• Take an active role in the strategic planning and execution of Climate HQ Earth Week events.
• Collaborate with various campus programs and departments to develop comprehensive event plans, including logistical details, timelines, and financial expectations.
• Work closely with our HQ Program and Communications Specialist (Alcides); the ERC Student Director (Claire); and our HQ Events Chair (Erica) and the HQ Events Committee.

2) Communication and Promotion:

• Contribute to the development of engaging promotional materials, collaborating with design and marketing teams to create compelling content.
• Assist in crafting and implementing targeted marketing to enhance event visibility and attendance.
• Monitor and engage with social media platforms to foster pre-event excitement and post-event engagement.
• Work in collaboration with our HQ Program and Communications Specialist (Alcides) and HQ Communications Chair (Dr. Constance Gordon)

3) Attendee Engagement:

• Provide on-site support during events, acting as a primary point of contact for attendees, and helping troubleshoot issues as they arise.
• Implement strategies to enhance attendee experience, such as interactive elements, networking opportunities, and post-event surveys.
• Collect and analyze data on attendee feedback to identify areas for improvement and implement enhancements for future events.

4) Budget Management:

• Help ensure Earth Week production stays within our allocated budget.

5) Collaboration:

• Foster strong relationships with university departments, student organizations, and external partners to encourage collaboration and support for events.
• Seek out opportunities for co-sponsored events and collaborative initiatives to maximize resources and impact.

6) Administrative Tasks:

• Maintain organized and up-to-date event documentation, including guest lists, RSVP tracking, and event timelines.
• Prepare and distribute event-related materials, such as agendas, name tags, and promotional items.
• Assist in post-event evaluation, compiling data and feedback for comprehensive event reports.

7) Environmental and Climate Justice Knowledge:

• Understanding of environmental and climate justice issues/concepts to ensure event themes align with these principles.
• Knowledge of current issues and debates in the field, contributing to the integration of relevant content in events.

APPLICABLE EXPERIENCE & QUALIFICATIONS

While we value applicants with the following qualifications, we also strongly encourage students to apply who are eager to learn and develop these skills during the internship. Don't let the absence of these qualifications discourage you from submitting your application. We believe in providing opportunities for growth and learning.

• Demonstrated knowledge of key climate and environmental issues
• Demonstrated commitment to social and environmental justice
• Communication Skills:
  • Exceptional verbal and written communication skills to convey ideas effectively and to collaborate with diverse teams.
  • Ability to engage with various stakeholders, including university departments, student organizations, and external partners.
• Problem-Solving:
  • Proactive problem-solving ability to address challenges during event planning and execution.
  • Creative thinking to help enhance our attendees' experience.
• Collaboration:
  • Strong teamwork and collaboration skills
  • Ability to act as a liaison with departments and programs on campus
• Adaptability:
  • Flexibility and adaptability, and ability to adjust to changing priorities and unforeseen circumstances.
• Organizational Skills:
  • Strong organizational and multitasking skills to manage multiple aspects of event planning.
  • Attention to detail and maintaining organized documents and calanders.
• Networking:
  • Demonstrated ability to build and nurture relationships with colleagues, faculty, community members, and community leaders.
  • Ability to initiate and cultivate collaborations for co-sponsored events and initiatives.
• Document Management:
  • Proficiency in using software such as Google Drive Suite (Sheets, Docs, Slides) and Microsoft Suite
• Budget Management:
  • Experience tracking and managing a budget
• Marketing, Graphic Design, and Creativity:
  • Basic familiarity with graphic design software such as Canva in order to create engaging flyers and other event materials.
  • Insight on how to best engage the student population at SFSU.
  • Creative eye toward design and event set-up
• Logistics Coordination:
  • Experience in managing event logistics, including venue selection, catering arrangements, audio-visual setups, and transportation logistics.

SUBMISSION MATERIALS

1) Resume

• Please include a document that lists relevant experiences, courses you have taken, skills, and any other information that demonstrates why you would be a good fit for this internship opportunity. Include your contact details, academic achievements, work or volunteer experience, and involvement in any clubs or organizations.

2) Cover Letter

• Please provide a short letter (150-300 words) introducing yourself and explaining why you are interested in this internship, specifically. Tell us about your motivation, relevant experiences, what soft and hard skills you currently have, and what skills you are excited to learn more about and cultivate in this internship. This is your chance to show your enthusiasm and passion, and please feel free to tell us your vision for Earth Week 2025!

3) Professional Reference

• Please provide us with the contact information for two people who can vouch for your qualifications for the internship. It could be a professor, employer, volunteer coordinator, or anyone else who can speak to your work style, interests, and personal qualities!
   

HIRING STATEMENT

At Climate HQ, we are committed to inclusive hiring practices. We recognize that individuals may hesitate to apply for positions due to perceived gaps in their own experience. Studies have shown that underrepresented groups may be more prone to underestimating their abilities and qualifications. Thus, even if you believe that you don't meet all of the requirements outlined above, if you have the desire and motivation to learn and the willingness and ability to take on a unique leadership role, please do apply! 

Furthermore, we encourage students of all backgrounds, ethnicities, races, genders/non-gender, sexual orientations, abilities, and socioeconomic status—including and especially students representing frontline communities and those most impacted by ecological and climate crises—to apply.

Additionally, while producing Earth Week requires significant physical stamina—including but not limited to long periods of standing, set up and take down for events, some lifting, and moving quickly between campus locations—we encourage those with limited mobility to apply, and we will make every effort to accommodate and support our intern's needs. 

                         Thank you and we look forward to reviewing your application!

You will need a Handshake account to fill out our application.